Handling of Employees’ Personal Information

In relation to personal information handled by the SoftBank Robotics Group Corp. (“SBRG”), personal information of executives and employees (proper employees, commissioned employees, junior employees, temporary employees, secondees received, temporary staffs), persons who intend or intended to be Executives or employees of SBRG (“Applicants”) is handled as follows (“employees’ personal information”):

1. Purpose of use of employees’ personal information

SBRG uses the following personal information for the respective purposes as follows:

1)Purpose of use of personal information of executives and employees

Item Details Purpose of use
Internally disclosed information Name, employee ID number, department, title, employment status, company e-mail address, information of mobile phone for business For business communication
Basic information Name, address, age, birth date, sex, phone number, face photograph For employment & HR management, posting (including secondment/relocation), creation of staff register, payment of salary, provision of benefit packages, social insurance related procedures, legally required procedures and other employment management
Pay-related information Decision method for annual and monthly earnings, bonus and salary, retirement allowance For decision and payment of salary, tax withholding procedures, social insurance related procedures, retirement allowance and benefit packages, workers’ tax-free property-forming and other employment management
HR information Performance evaluation, educational background, qualification/license, title, professional background, disciplinary punishment/official commendation For understanding human resources, decision of posting/assigned responsibility, secondment/relocation, training/skill development, promotion/demotion and other employment management
Family and relatives information Family structure, living-together/sep arated, presence of dependants, health condition For decision of salary, tax withholding procedures, social security related procedures, baby-care/nursing care leaves, benefit packages and other employment management
Physical and health information Health condition, medical records, physical or mental disabilities, results of health checkup For health care, ensuring appropriate labor environment, leave of absence, decision of posting, management of working hours and other employment management
Work information Working time and attendance, record of entering/ leaving the offices, operation records of PC and mobile phone for business, access record of intranet, location information in the offices For management of working hours, business communication, ensuring appropriate labor environment, improvement of work efficiency and other employment management

2)Purpose of use of applicants’ personal information

Item Details Purpose of use
Basic information Name, address, age, birthdate, sex, phone number, face photograph For review/decision of employment, review/decision of employment conditions, response to enquiries and business communication
Pay-related information Decision method for annual and monthly earnings, bonus and salary
HR information Educational background, qualification/license, title and professional background
Family and relatives information Presence of dependants

3)Purpose of use of retired employees’ personal information

Item Details Purpose of use
Basic information Name, address, age, birth date, sex, phone number, face photograph For creation of HR data and communication after retirement
Pay-related information Decision method for annual and monthly earnings, bonus and salary, retirement allowance
HR information Performance evaluation, educational background, qualification/license, title, professional background, disciplinary punishment/official commendation
Family and relative information Family structure, living-together/separated
Physical and health information Health condition, medical records, physical or mental disabilities, results of health checkup

SBRG identifies the purpose of use to obtain prior consent from the relevant Employees as necessary if it intends to use such Employees’ Personal Information for the purpose other than those above.

4)Joint use

SBRG jointly uses the following Employees’ Personal Information for the respective purposes.

a. Joint use for the business communication purpose

Joint use item Internally disclosed information in List 1) above
Joint Users SoftBank Group Corp., other SoftBank Group companies (“Joint Users”) and outsourced companies which have concluded Outsourcing Agreement with Joint Users (including subcontractors)
Purpose of use by Joint Users For business communication
Chief administrator of joint use Head of Human Resource Division of SoftBank Corp.

b. Joint use for business operation

Joint use item Items necessary to achieve the following purpose of use in relation to Employees’ Personal Information set out in Lists 1), 2) and 3) above
Joint Users SoftBank Group Corp., SB Atwork Corp., other SoftBank Group companies, companies with Secondment Agreement concluded, health insurance societies, companies handling employees’ benefit packages and labor union
Purpose of use by Joint Users For employment management, benefit packages and necessary service support on business
Chief administrator of joint use Head of Human Resource Division of SBRG

2. Disclosure, correction and suspension of use of employees’ personal information

Requests for or complaints about “Purpose of use notice”, “Disclosure”, “Correction, Addition or Deletion (“Corrections”)”, “Suspension of use, Elimination or Suspension of provision to a third party (“Suspensions of Use”)” of Employees’ Personal Information are as follows:

1)Inquiry about employees’ personal information

E-mail SBMGRP-sbr-hr@g.softbank.co.jp
Contact for employees’ personal information Human Resources Div.
Human Resources & General Affairs Unit
SoftBank Robotics Group Corp.
Higashi-shimbashi 1-9-1 Minato-ku, Tokyo 105-7309
Service hours 10:00 – 17:45
(excluding Saturdays, Sundays and National Holidays)

2)Disclosing procedures of employees’ personal information

a. SBRG sends its “Request for disclosing Personal Information” and Guidebook with address for sending Request Form, fee and payment method to an applicant who requests the disclosure of information at the relevant contact.

b. The applicant who received such Request Form pays the fee by following the payment method specified in Guidebook by SBRG and returns completely filled Request Form to the address together with ID check document designated by SBRG. If the request is made by anagent, such agent is required to send also ID check document of him/herself.

c. SBRG starts procedures upon receiving the completed Request Form with ID check document and confirming the fee paid into the bank account at the contact designated by SBRG. However, in case of any of the following (“Nondisclosure Reasons”), SBRG may not respond all or part of such request.

  • May damage life/body/property or other right and interest of the relevant individual or a third party.
  • May significantly disturb appropriate implementation of SBRG’s business operations.
  • Violates other laws and regulations.

3)Procedures for correction and suspension of use of employees’ personal information

a. In response to a correction requested at the relevant contact, if an applicant presents matters sufficient to identify the target information and SBRG deems that such correction is necessary to achieve the purpose of use, SBRG corrects information based on its judgment.

b. In response to suspension of use requested at the relevant contact, if an applicant presents matters sufficient to identify the target information and SBRG deems that such request is reasonable, SBRG suspends such use. However, if the request corresponds to any of Nondisclosure Reasons, SBRG may not respond all or part of such request.

4)Fee for disclosure of employees’ personal information and payment method

The fee for disclosing Personal Information is 1,000 yen (without tax) for each request. However, SBRG may not, if specially permits it, charge such fee.
The fee shall be paid as specified by SBRG.